Overview

Administrative Assistant Job at United ITs – Valencia, Valencia provincia

Valencia (Spain) | Remote | Fulltime

If you fit in this offer, please send your CV with the job title: [email protected]

Resumes that are not in English will not be considered

ICC is committed to achieving diversity and inclusion within its workforce, providing an environment that reflects the values enshrined in the Charter of the United Nations and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. ICC is dedicated to the SDGs, making SDG-5 (Gender Equality) and SDG-10 (Reduce Inequalities) the organization goals.

https://www.un.org/sustainabledevelopment/sustainable-development-goals/

Description of Duties

Provide procurement, logistical and administrative support to the Different Units including by assisting staff/consultants and Software/Application support activities

Research, retrieve and present information from a variety of internal and external sourcesconcerning basic supplier management including getting quotes and tabulating variousprocurement information

Assist in processing procurement and budget information and data in accordance with instructions, and make necessary abstracts and computations. Summarize information reflecting current obligations and future procurement and budgetary implications. Identify and

modify incorrect data

Initiate procurement requests, managing renewals of contracts (software and consultants)

Assist in drafting and preparing official relevant documents including support on procurement activities related to consultants, shortlisting and scheduling interviews, preparing recommendations, follow-up on approvals

Maintain timely and orderly files and official records related to these activities

Assist revenue recognition process by ensuring completeness and accuracy of project charges, in strict collaboration with Business Control unit

Provide other ad hoc support either within your team or in other teams as required – this includes the participation in special projects or support to service delivery for short period of time on a part-time or full time basis upon request from the senior management

Requirements

A minimum of four (4) years of administrative experience, including direct work experience performing administrative functions in a similar context

Proficiency in MS Office, with good knowledge of Excel and PowerPoint

Excellent customer service skills, good telephone manners and excellent written and verbal communication

Ability to work under pressure and with minimum supervision

Excellent organization and time management skills, ability to meet deadlines and prioritize own workload

Proficiency in MS Office, specifically Excel and PowerPoint. Good understanding of other Microsoft tools like Outlook, SharePoint and Teams

Must be technologically savvy, demonstrating the ability to easily adapt to new and unfamiliar technologies, software, and systems

Basic Qualifications

College-level education.

High level of personal integrity, as well as the ability to professionally handle confidential matters, and show an appropriate level of judgment and maturity

Collaborative and flexible mindset

Attention to details and high level of accuracy

Ability to deliver quality results

Languages:
Expert knowledge of English is required (written and verbal)

About the Company

Company: United ITs –

Company Location:  Valencia, Valencia provincia

Estimated Salary:

About United ITs -