Administrative & Project Controls Assistant Job at United ITs – Valencia, Valencia provincia

Valencia (Spain) | Fulltime

If you fit in this offer, please send your resume: [email protected]

Resumes that are not in English will not be considered

ICC is committed to achieving diversity and inclusion within its workforce, providing an environment that reflects the values enshrined in the Charter of the United Nations and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. ICC is dedicated to the SDGs, making SDG-5 (Gender Equality) and SDG-10 (Reduce Inequalities) the organization goals.


The Clients and Project division is requires a Administrative & Project Control Assistant to support the Projects and Programmes unit and Project Controls Lead with duties laid out herein:

Duties and responsibilities:
Project Administrative support activities include:
Scheduling/coordinating team meetings

Helping to set up new projects within relevant PM toolsets

Working with the PMO team on driving governance-related tasks and standardization (via standardized templates)

Facilitating new joiner onboarding

Reporting/Controls-related activities include:
Taking ownership of the existing reporting inventory

Preparing monthly reporting of project status updates, with an emphasis on those the Executive Committee has marked for tracking.

Preparing weekly list of new projects in the pipeline

Following up on time recording:
Sending weekly reminders

Following up where time recording/sheeting is missing

Considering which reporting has further opportunity for being streamlined/automated

Perform other related duties as required.

Prior experience in performing similar administrative roles for a large department.

Proficiency in MS Office, with good knowledge of Excel and PowerPoint

Must have a good understanding of other Microsoft tools like Outlook, SharePoint and Teams.

Must be technologically savvy, demonstrating the ability to easily adapt to new and unfamiliar technologies, software, and systems

Education and Skills:
College-level education.

3+ years of work experience.

Excellent written and verbal communication skills, interpersonal and collaborative skills.

High level of personal integrity, as well as the ability to professionally handle confidential matters, and show an appropriate level of judgment and maturity.

Strong analytical skills; Attention to details and high level of accuracy.

Strong knowledge of Excel, MS Teams, SharePoint

Ability to deliver quality results

Expert knowledge of English is required (written and verbal)

About the Company

Company: United ITs –

Company Location:  Valencia, Valencia provincia

Estimated Salary:

About United ITs -